The Administrator is appointed by ACI EUROPE. The Administrator is WSP UK Ltd, a global consultancy company headquartered in London, UK. ACI EUROPE
reserves the right to appoint a different Administrator at any time, subject to the terms of the ACI EUROPE/Programme Administrator contract.
Individual airports shall become participants of the programme once the Administrator has confirmed:
Accreditation is valid for a period of 12 months from the Accreditation date.
- That their full documentation has passed the requirements of the programme at the level applied for (as defined in the documentation); AND
- That the airport’s participation/application fees have been received and, in the case of cheques, cleared at the Administrator’s bank.
Obligations of the Participant
Registering an interest in the programme through www.aca-application.org and creating an account therein does not mean that the airport registering such
interest ultimately intends to apply for accreditation. Only when an airport has completed and submitted an application the contractual
obligations listed below come into force.
By applying to join the programme the participant (or applicant in the case of first-time applications) agrees to the obligations below.
- The participant shall pay to the Administrator all programme participation fees as set by ACI EUROPE and published by the Administrator.
- The participant shall pay to the Administrator all programme renewal fees as set by ACI EUROPE and published by the Administrator.
- The participant shall submit all documentation and completed application forms as required by the Administrator to enable the Administrator to confirm compliance with the level of the programme for which the participant is applying.
- The participant shall pay all fees by the due date. An application will not be reviewed by the Administrator until participation fees have been paid.
The participant shall accept that late payment of fees shall put at risk the renewal of an existing participation, the processing of a new application
and the issuance of any renewal certification
Obligations of the Administrator
- The Administrator shall process all participation applications and renewals within 30 days of receipt of the completed application and payment of the participation fee.
- The Administrator shall maintain a register of participants and their fee payments.
- The Administrator shall notify ACI EUROPE and, for a non-European participant, the ACI region to which it belongs, upon receipt and processing of documents from the participant which fulfil the requirements of the corresponding level as detailed in the documentation, so that the relevant ACI region may issue programme certification.
- The Administrator shall keep all data relating to each participant airport secure and confidential.
- The Administrator shall not release any data to a third party (unless required to by law) which will allow a third party to identify to which airport the data relates.
- The Administrator shall compile aggregate participation data and provide this to ACI EUROPE as required by the ACI EUROPE/Programme Administrator contract.
- The Administrator shall issue programme renewal notices in line with the details outlined below.
Levels and Progress
Airports may apply to join the programme at any level, so long as they can demonstrate their compliance with the requirements for that level as defined
in the documentation.
Airports may remain in the programme at the same level indefinitely or decide to continue their participation at a higher or lower level than previously
if desired. Airports are encouraged however to progress through the programme levels.
If an existing participant cannot provide sufficient evidence of ongoing compliance with the requirements for the participation level they are currently
registered at, the Administrator reserves the right, at the time of participation renewal, to advise that renewal can only be given at a lower level.
Upon receiving this information the participant has a period of one calendar month to demonstrate compliance with the level it wishes to renew at.
If evidence of compliance is not made available, the Administrator will renew the participation at the lower level, provided that the requirements for this
level are met.
The Administrator will notify airports of the impending renewal deadline to maintain accreditation 4 months before the end of the accreditation period
and will, as needed, also send reminders 2 month and 1 month before this deadline.
Airports must submit their renewal application at least one month before the expiry of their existing accreditation, to allow enough time for the review
process to be completed before the expiry. Failing to do so may lead to a delay in accreditation or to the airport losing its accreditation.
If an existing participant is not able to comply with the timeline described above, it must immediately notify the Administrator, provide the reason for
the delay and request an extension of the renewal period. Extensions will be considered on a case by case by the Administrator and ACI EUROPE and, for
non-European participants, the ACI region to which they belong, and granted based on the specific circumstances. Airports must not assume that an extension
will be granted, as this will be at the discretion of the Administrator and ACI EUROPE and, for non-European participants, the ACI region to which the
Airports which have not renewed their accreditation 6 months after the expiry of their existing certification will automatically lose their accreditation.
Where a participant submits a late renewal application, its accreditation will be back-dated to the date at which that airport’s renewal was due.
Cancellation of Participation
If a participant wishes to stop participation it may do so at any time. No refunds will be due.
Non-Renewal of Participation
A participant is under no obligation to renew participation of the programme. However, in allowing a participation to lapse, through the non-renewal of
participation, an airport accepts that, should it wish to re-join in the future, it will have to satisfy the full requirements and pay the full fees associated
with initial application to the programme.
In the case of dispute between the Administrator and a participant the two parties should endeavour to agree a path forward together. In the case that
the two parties cannot reach an agreement, the matter shall be referred to the Advisory Board which shall make the final ruling.
Internal Use of Data
In order for ACI EUROPE and the Advisory Board to be able to publish aggregate programme performance data, individual airport carbon footprint data may
be made available to ACI EUROPE and members of the Advisory Board. All such airport-specific data shall NOT be provided in electronic format and shall ONLY
be provided on paper and in a single meeting room, under the control of the Administrator. Upon completion of inspection of that data the Administrator
shall collect back all copies of the data from the Advisory Board and the representatives of ACI EUROPE and shall destroy then recycle all copies.
Download Terms and Conditions of Participation